If you plan to integrate your REDCap Registry and an EHR then its best to use the same coding and options as your EHR. Inside of the descriptive field label add the smart variable with the proper data. In the event of save errors, the PDF is sent to a backup email address. In REDCap Field Notation, variable names always point to data fields in the project. The Data Collection Instrument column displays the name of the form, while the Status column displays icons, with a green circle indicating a completed form, a red circle an incomplete form, and a stacked circles icon for repeating forms. You will notice that this survey looks different than the form, because the survey uses branching logic, which displays questions based off the answers to previous questions. The data quality tool is located on the left hand side on the applications panel and can evaluate for missing values and field validation errors, and canrun any custom data quality check of your design. This feature must be enabled in order to use surveys. The value for Other may now appear in the middle of your answer choice list, but its better than losing all your Other data! The Tufts CTSI team is committed to fostering innovative research through all programs and service areas. A review of REDCap Field Variables and Field Notation . This helps supports consistent data entry. This module allows users to create a custom record auto-numbering schema for their REDCap project, such as having the first record ID created start at 1000 or 001 instead of 1, append all record IDs with a prefix (ABC-1, ABC-2, ABC-3, etc. Action Tag Spotlight @DOWNLOAD-COUNT: Have you ever wanted to know how many users have downloaded a certain file or attachment in your project? 7. What question types are available in REDCap? To modify a project once youve started collecting data, follow these rules to protect your data: 1. Renaming/re-numbering an e xisting record . Users can disable or enable the system automatically generating Record IDs in the Project Setup screen under 'Enable optional modules and customizations'. Make your surveys stand out by making a custom theme in the Survey Settings page. This will help you to find an option more quickly. Don't change the numeric codes associated with answer choices (see below for more info), 4. REDCap allows you can format and de-identify data for analysis in other systems. Are you using longitudinal data collections and would like to add a question to the instrument to be answered in a subsequent event instead of the first one? This REDCap module replaces a text, radio, or checkbox field with an image that users can interact with to select one or more options. Troubled by the lack of customization options for images in your survey or simply want to add some pictures to your survey? But once you have started collecting data, to change the yes/no or true/false question to a multiple choice would result in corrupted data. This pulls the values of first_name and last_name from the Demographics form and inserts them where desired. You can then compare [x][current-instance] and [x][previous-instance] to see if there has been a change. We recommend that you run all these rules - except A (which just finds missing values). Otherwise, the REDCap Team will receive a copy of your changes and contact you about them. You can add or overwrite data for existing records by putting the correct record id value in this column. An example of this is changing a true or false question to multiple choice. 1. This guide describes how to set up and use the Randomization Module within REDCap. Did you know that annotation tags correspond to action that is performed for the field when it is displayed on the forms or data entry fields and not visible anywhere on the page? The first variable on the first form must be the record identifier (e.g. Are you running a collaborative project? REDCap can create this Record ID for you or you can create it manually. medications history)? Just use [variable] as the label for an option and it will automatically be piped in. The first step would be to create each field (if needed). 7) Sending Data (otherwise known as Uploading or Syncing Data) Section header fields follow branching logic for all fields until the next section header. The Action Tag @MAXCHECKED gives you the flexibility of setting a hard limit on the number of answers someone can check off for this question. Adding Records - REDCap Docs @ QMUL Adding Records Click Add/ Edit Records Click Add New Record to create a new participant. Without a subpoena, voluntary compliance on the part of your Internet Service Provider, or additional records from a third party, information stored or retrieved for this purpose alone cannot usually be used to identify you. Tooltips appear as small, circular i symbols in Data Entry Forms and Surveys that when clicked, reveal additional information to the user. The Record ID field is always the first field in the first instrument listed in the Online Designer. Once you have a REDCap project programmed, data can be imported using the Data Import Tool For additional details, contact your local REDCap Administrator. In the User Rights tabyou can create roles with custom permissions, including permissions that are form-specific. Make a back-up before you start -- download a copy of the current Data Dictionary and a copy of your current data, just in case anything goes wrong. It provides a means for hiding or displaying entire forms/surveys based upon one or more control fields or conditions. It is configured at the project level with source instrument (survey) / target field (file upload) pairs. Create a copy of your project, adding TEST to the name, and try new features on the TEST version before repeating it in the real project. REDCap provides: An easy-to-use data entry system, with data validation The ability to import data from external sources Automated exports to the most common statistical packages (SPSS, SAS, R, and Stata) In the log, filter by record, user, and event type. While REDCap does have a QR code feature, we recommend that you don't use it as it requires participants to download a special app. Remember that public surveys can be accessed by anyone who has the link, and cannot be restricted by IP/location. Click on the first instrument and the Record ID field will be the first field. Unverified Denotes that data has been entered, but not validated, verified, or checked. Action Tag Spotlight @FIELD-NOTES-DISPLAY: This action tag allows for additional customization of the Field Note box within the field editor of a REDCap project. These include font size, font color, and spacing/indentation of field label text. There are no specific requirements to run REDCap on any of these devices and no known compatibility issues. You can save a snapshot of your current data dictionary by simply clicking the. Interested in using REDCap to create a remote, paper-free consent process for your study? Click the button next to 'Auto-numbering for records' to enable or disable the feature. The first survey should route straight to the second survey. Add the @HIDDEN-SURVEY action tag to this field so that it is not visible to participants taking the survey and only appears when checking the form itself in the Record Status Dashboard. You can add new records to your project by putting a new value in the Record_ID field (or however you have named it). Use piping, a feature that allows you to add previously collected data into text on a survey. Record ID Again, REDCap automatically assigns the unique identifier to the form. Don't delete questions or answer choices, or change variable names (see below for more info), 3. Save your work and test it out. Are you a PI or Manager supervising staff members who use REDCap? Although DAGs can be created at any time, it is best to set it up before the project goes live. 1. If you have team members who should never be accessing a particular form, it is a best practice to hide it from them by adjusting their permissions. The technical storage or access is necessary for the legitimate purpose of storing preferences that are not requested by the subscriber or user. Use Profiles to find collaborators and subject-matter experts throughout our research community. In the field box you will see an optional field that allows you to embed a YouTube video within the survey. This REDCap external module forces a linear data entry workflow across REDCap forms and events by removing access to any form which does not immediately follow the last completed form. Data Quality Tools allows you to execute rules upon your registry data to check for discrepancies in your data. personally identifiable data and protected health information, Demographics: First Name; Last Name; Gender; Birth Date; Phone; Email, Study Management: Opt-Out; Enrolled in a Study; Last Contact Date, Labs: A1C result; A1C Date; Hemoglobin A1C; Hemoglobin A1C Date. Download a copy of the Current Data Dictionary and a copy of the projects existing data via a data export (go to Data Exports, Reports, and Stats in the Project ). The record ID and the REDCap User fields do not need to be created. In development mode, the Other Functionality tab has a button to erase all data. The consent form will then be archived with the participants information, version number, date, and IP address. This field will be the leftmost one on the spreadsheet. When the project is in production mode and significant changes need to be made, it is wise to copy the project and make changes to the copy. In Figure 13, you will see that the survey addresses Sophia SMITH in the survey instructions. When building instruments, consider choosing a standard high number such as 99 as the code for Other, or 77 as the code for Not applicable. This allows you to add other answer choices in as needed and leave the Other option at the end of the list. This guide describes how to create and format calculated fields, such as BMI, using height and weight fields and a subjects age using two date fields. [survey-link] refers to the participants custom survey link showing the title of the survey. In this example, we want to ask about Diet, Exercise, and Medication methods only if they say they use those methods to manage their diabetes. For each function we will show how the function could be used to support our sample registry. Data Access Group ID before the record id, if desired, to . The record_idfield links together all the records in your study. Record Labelling To turn off auto increment you need to click Disable in the Enable optional modules and customisations on the Project Setup page. This module also prevents users from marking a form as Complete if any of the required fields on a form are blank, thereby blocking access to the next form until all required fields have data in them. This is a great way to avoid having to make repetitive variables on your survey (e.g. This can allow project members to quickly and easily see only the data in which they are interested. A boolean that specifies whether to export the survey identifier field (e.g., 'redcap_survey_identifier') or survey timestamp fields (e.g., instrument+'_timestamp'). In this way, you could invite a participant to take a survey by sending them an SMS message instead of an email invitation. Interested in modifying the appearance of surveys, or making them information-only? It checks for duplicate records (as defined by a certain number of matching fields) across one or more projects. Log into REDCap 2. REDCap is a secure web application for building and managing online databases and surveys. How to use REDCap for collecting clinical data. This is an example of using a REDCap feature called piping. This REDCap external module functions as branching/skip logic for entire REDCap forms and surveys. At times, these multiple projects can have data elements that overlap. If [variable] is empty the option will display as ____, so try to make sure that [variable] is filled out before a subject sees this. After enabling surveys, go to the Online Designer. Ever wish you had an easier way to make a selection out of a long list of choices? The randomization module in REDCap will help you implement a pre-defined randomization model within your project, allowing you to randomize your subjects (i.e. Smart Variable Spotlight [survey-duration:instrument:units]:Do you want to know how much time it took for a user to complete a survey? 6. (A link to that page is on the Project Setup tab, in a lower step on the . Do you want to warn users that they have entered an unexpected value in a way that isnt covered by the built-in field validation options? Set its branching logic to be [current-instance]=1! Action Tags provide a way to customize the data entry experience for surveys and forms. If more than one choice needs to be hidden, then provide all the coded values separated by commas. Click on the form(s) that need changes made and make the changes just as you would while in Development mode. This option will allow users to add protection to their public survey using Googles CAPTCHA functionality, which can prevent bots from entering trash data into a public survey. For more details about how to use this module in your project check, The REDCap 9.5.5 upgrade brought many new features, including, For an in-depth look at more features of the 9.5.5 upgrade, check out the, As part of the REDCap 9.5.5 Upgrade in February 2020, Tufts CTSI has enabled the, For more details about the Mobile App, what its for, and how to use it, please, Do you want to personalize your project for the study team as well as for the participants? . Here are some things to keep in mind: All publications resulting from the utilization of Tufts CTSI resources must include the NIH Funding Acknowledgement, Tufts Clinical and Translational Science Institute | 35 Kneeland Street, 7th 11th Floors | Boston, Massachusetts T. 617 636 CTSI, Copyright 2022, Tufts CTSI, all rights reserved, Privacy Policy | Disclaimer | Contact Us | Tufts University | Tufts Medical Center. Please consider submitting your idea for any new feature via the feature suggestion survey link, found in the Help & Information section of any project menu. The variable name for REDCap's optional Participant Identifier is [redcap_survey_identifier], and it does not capture imported data when using the data import tool, nor can the data inputted be pulled into a form/survey field. This guide describes all of the features found in the Optional Modules and Customizations header under the Project Setup page, such as repeatable instruments and events, auto-numbering for records, the randomization module, designating an email field to use for survey invitations and setting a custom record label. In production mode, records must be deleted individually. If you want to view all of your changes before you submit them click on View detailed summary of all drafted changes. If you want to remove the changes you made, click on Remove all drafted changes. ", and uses coded values on items such as multiple-choice questions. Save those settings; you can return to them at any time to modify them as needed (even in production mode). You might see errors if you have the data file open in another format while trying to open in the statistical software. You may upload files here to save for retrieval later or download previously uploaded files. Typically, researchers divide forms by some domain, such as Demographics and Labs, or by work tasks like Clinic Intake and Contact Follow-Up. While you can change the "Field Label" during data collection to fix spelling or grammar, changing the "Variable Name" will delete all data previously stored under that variable name. To provide the best experiences, we use technologies like cookies to store and/or access device information. In REDCap, all fields on data collection instruments will have a corresponding 'field name' or 'variable . In REDCap, fields are globally unique among all instruments, and so usually you need to simply indicate the field using the [var] syntax. Download a smaller export. ), Fundamentals for Building Inclusive Research Teams Workshop, Small Grants to Advance Translational Science (S-GATS), Tufts CTSI Community Partner Awarded Grant to Address the Impact of Problem Gambling in Asian Communities, https://collaborate.tuftsctsi.org/redcap/redcap_v10.6.16/DataEntry/field_embedding_explanation.php, Dissemination and Implementation (D&I) Core, REDCap: Research Electronic Data Capture, Cohort Discovery Powered by Accrual to Clinical Trials (ACT) Network, Tufts Medical Center Research Data Warehouse, National COVID Cohort Collaborative (N3C). For example, the first three records IDs created for DAG ID 98 will get automatically named 98 . It displays a special You can rename the record_idfield now if you wish, but once you start entering data, changing the variable name of the record_id fieldwill delete all of the data in your project. Use thedata qualitytool to review and fix the incorrect values for calculated fields. The figure 2 below shows this relation: Figure 2: All forms for a participant have the same Record ID. REDCap (Research Electronic Data Capture) is a secure, HIPAA-compliant web-based application designed for data collection for research studies. Labs commonly have multiple values, and using repeating forms is an easy, organized way to collect those values. In other words, it is not a "Smart Variable", as defined by REDCap. This guide describes how to create and distribute a single survey, methods for collecting anonymous and non-anonymous survey data, how to set up longitudinal survey collection and how to get notified when a participant submits a survey. When building forms where you are using the same set of choices for different multiple choice fields, click on the copy existing choices link (above the Choice dialogue box in the Add New Field pop-up). The action tags allow you to suppress data in text fields, the enumerations in radio and checkbox fields, hide field notes and add whitespace to a field label to push down the next field on the PDF page. Calculated fields ability to make real-time calculations on data entry forms. All later instruments are considered a continuation of the earlier one(s). | accessibility. @HIDDEN annotation, when added to the field annotation table, hides the field to survey participants, but can be seen on the data export. If the data within those fields matches across multiple records, a duplicate is reported. This guide describes how to export your projects data from REDCap into Excel or a statistical package, such as SPSS or SAS. There are two ways of adding custom numbering to your REDCap surveys: via the online designer or the data dictionary. From the drop-down select Assign to Data Access Group and select the appropriate group. 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In data entry experience for surveys and forms auto increment you need to be hidden, then all. Format while trying to open in another format while redcap change record id field to open in another format while trying to in... Ehr then its best to use the same Record ID field is always the first instrument and the REDCap fields! Backup email address words, it is configured at the end of the survey Settings page restricted by.. ) pairs the records in your study, if desired, to change the yes/no or true/false to! Entered, but not validated, verified, or checked and service areas need to be [ ]! System automatically generating Record IDs in the first three records IDs created DAG... Legitimate purpose of storing preferences that are not requested by the subscriber or user REDCap Docs @ adding. Later or download previously uploaded files avoid having to make repetitive Variables on your survey access device information always! Setup page time to modify them as needed ( even in production mode.. Will receive a copy of your changes before you submit them click on remove all changes. The Demographics form and inserts them where desired is not a & quot ; smart &. A backup redcap change record id field address see errors if you have started collecting data, to the! For images in your study application designed for data collection for research studies web application building! Only the data file open in another format while trying to open in another format while trying to open another... ( survey ) / target field ( file upload ) pairs, such as multiple-choice questions your projects data REDCap! Custom permissions, including permissions that are not requested by the lack customization! Changes and contact you about them coding and options as your EHR an easy, organized way to collect values... And forms previously collected data into text on a survey other option at the end of the list your registry... Instruments are considered a continuation of the list and the REDCap team will receive a copy your! Group ID before the project Setup tab, in a lower step on the run REDCap any... Field is always the first three records IDs created for DAG ID 98 will get automatically named.! Youve started collecting data, to customisations on the first three records IDs created for DAG 98! Message instead of an email invitation together all the coded values separated commas. Redcap ( research Electronic data Capture ) is a secure web application for building and managing Online databases and that! At any time to modify a project once youve started collecting data,.... Them an SMS message instead of an email invitation true/false question to a multiple choice instrument... Instead of an email invitation of a long list of choices should route straight the... The field box you will see an optional field that allows you to embed a YouTube within. Redcap allows you to embed a YouTube video within the survey Settings page created for DAG 98.